How to Book a Trip With Eco Nepal Trekkers

Booking your next Trip with us proves is actually quite easy and hassle-free.

We designed our booking process to be simple, transparent, and secure for trekkers worldwide.

In just six easy steps, you can reserve your spot for one of our entertaining packages.

Let us walk you through exactly how to book with us:

Step 1: Review the Trek Details

Let us take the example of the Everest Base Camp Trek, as this comprehensive page contains everything you need to know about the trek itinerary, inclusions, and pricing.

Before booking, take time to thoroughly review the Everest Base Camp Trek – 15 Days page.

Take your time reviewing the detailed day-by-day itinerary on our website.

Understanding what each day involves helps set realistic expectations for your adventure.

Check the inclusions and exclusions sections carefully to know exactly what your package covers.

This transparency prevents surprises and helps you budget for personal expenses during the trek.

If you have questions about any aspect of the trek, don’t hesitate to send an inquiry.

Our team responds quickly to emails and WhatsApp messages with detailed answers.

Step 2: Choose Your Preferred Departure Date

We offer multiple guaranteed departure dates throughout the peak trekking seasons.

Guaranteed departures mean the trek operates regardless of group size, giving you booking confidence.

For example, the current Available Departure Dates during these dates are:

September 8–22, 2025

September 15–29, 2025

September 20–October 4, 2025

October 2–16, 2025

Select the departure date that best aligns with your vacation schedule and travel plans.

If none of these dates work for your schedule, we can arrange custom departure dates.

Private group bookings allow you to choose any departure date that suits your timeframe.

Simply contact us with your preferred dates and group size for custom arrangements.

We organize treks year-round, though we honestly advise against the monsoon and winter seasons.

Our experience guides you toward the best timing for optimal trekking conditions.

Step 3: Complete the Booking Form

Once you’ve chosen your departure date, navigate to our easy-to-use Booking Page.

The online booking form collects essential information we need to organize your trek properly.

Required Personal Details:

Full Name: Provide your complete name exactly as it appears on your passport

Nationality: Your country of citizenship affects permit costs and visa requirements

Some nationalities receive discounted permit fees under SAARC agreements.

Passport Number: We need this for permit applications and flight reservations

Ensure your passport remains valid for at least six months beyond your travel dates.

Trek Information to Provide:

Preferred Departure Date: Select from available dates or request a custom departure

Clear date selection helps us confirm availability and reserve your spot immediately.

Number of Participants: Tell us how many people will trek in your group

Group size affects pricing, logistics, and porter requirements that we need to arrange.

Contact Information:

Email Address: Provide a reliable email you check regularly for communication

We send booking confirmations, trek details, and important updates via email.

Phone Number: Include country code for international calls and WhatsApp messages

Direct phone contact allows quick communication for urgent matters or questions.

Additional Information:

The booking form also asks about dietary requirements, medical conditions, and special requests.

Knowing about vegetarian preferences, allergies, or health concerns helps us prepare properly.

Tell us about any celebrations like birthdays or anniversaries during the trek.

We love making your special occasions memorable with small surprises when possible.

The entire form takes just 5 to 10 minutes to complete with straightforward questions.

We keep the process simple because we know you’re excited to start planning.

After submission, our system automatically sends a confirmation email acknowledging your booking request.

Step 4: Confirm Your Booking

Within 24 hours of form submission, our team personally reviews your booking request.

We then contact you via email with detailed confirmation and next steps.

What Our Confirmation Email Contains:

Booking Confirmation: Official confirmation that your spot is reserved for the chosen dates

This guarantees your place on the trek regardless of group size.

Detailed Cost Breakdown: Complete pricing showing what’s included and excluded

Transparency about costs prevents confusion and helps you budget accurately.

Payment Instructions: Clear guidance on deposit amount, payment methods, and deadlines

We explain exactly how much to pay initially and when the balance becomes due.

Preliminary Trek Information: Overview of what happens next in the preparation process

This roadmap helps you understand upcoming steps before departure.

Contact Person Details: Direct email and phone number of your trek coordinator

Having a dedicated contact person ensures consistent communication throughout planning.

We encourage you to ask questions at this stage about anything unclear.

Our team loves discussing trek details and helping you feel confident about your adventure.

If you need to adjust dates or group size, now is the easiest time to make changes.

We remain flexible during this confirmation stage to accommodate your needs.

Once you approve all details, we ask you to reply confirming your acceptance.

This two-way confirmation ensures we’re both on the same page before payment.

Step 5: Make the Payment

To officially secure your spot on the trek, we require a minimum deposit payment.

Deposit Requirements:

Initial Deposit: 20% of the total trek cost due at booking confirmation

In this example, the USD 1,450 Everest Base Camp Trek, the deposit amounts to USD 290.

This deposit reserves your place and allows us to begin organizing permits and logistics.

Balance Payment: Remaining 80% due 30 days before your departure date

The final balance of USD 1,160 must be paid before your travel starts.

This payment schedule gives you time to prepare financially while securing your booking.

Accepted Payment Methods:

Bank Transfer (Recommended):

Account Name: Eco Nepal Trekkers And Expedition Pvt. Ltd.

Bank Name: Nepal Investment Mega Bank Ltd.

Account Number: 13201040251822

Account Type: Current Account

Swift Code: NIBLNPKT

Bank Address: Metropolitan City-26, Bhagawati Marg, Thamel, Kathmandu

Payment Instructions:

After you confirm your booking, we send detailed payment instructions via email.

These instructions include our bank account details, PayPal information, and card payment links.

We also specify the exact amount due in USD for your chosen trek package.

Once you make the payment, send us the transaction receipt or confirmation.

We verify the payment within 24 hours and send an official payment receipt.

Your booking moves from “reserved” to “confirmed” status after payment verification.

Payment Security:

We take payment security seriously and use encrypted systems for all transactions.

Your financial information remains protected through secure payment gateways.

We never store credit card details on our servers for your protection.

If you have concerns about payment security, we’re happy to address them directly.

Many trekkers successfully book with us annually using these trusted payment methods.

Step 6: Prepare for Your Trek

Once we receive your deposit and confirm payment, the real preparation begins.

We send comprehensive pre-trek information to ensure you’re fully prepared for the adventure.

Detailed Itinerary Package:

We email you a complete day-by-day schedule with exact details for each trekking day.

This includes distances, elevation gains, trekking hours, and overnight locations.

The itinerary also explains acclimatization days and what activities each day involves.

Understanding the daily schedule helps you mentally prepare for the physical demands.

Comprehensive Packing List:

Our detailed packing list covers everything you need from clothing to technical gear.

We specify which items are essential versus nice-to-have for different seasons.

The list includes specific recommendations for boots, sleeping bags, and layering systems.

We also mention which items you can rent in Kathmandu to save luggage space.

Permit Information:

We explain all trekking permits required in the case of the Everest Base Camp Trek.

This includes the Sagarmatha National Park Entry Permit and the Khumbu Pasang Lhamu Rural Municipality Permit.

You don’t need to worry about obtaining these permits as we handle everything.

We just need your passport copies and photos, which we request in advance.

Pre-Trek Briefing Information:

We schedule a comprehensive trek briefing on your first day in Kathmandu.

This in-person meeting covers safety protocols, altitude sickness prevention, and daily routines.

You’ll meet your guide, receive final documents, and get answers to last-minute questions.

The briefing also includes a gear check to ensure you have everything needed.

Additional Services Available:

We offer optional guide and porter hire services if you need extra support.

Private guides ensure personalized attention throughout your trek.

Additional porters carry more luggage if you prefer traveling with extra comfort.

We can also arrange extra nights in Kathmandu or side trips like a Chitwan Safari.

Final Reminders:

About one month before departure, we send reminder emails about the balance payment.

We also confirm your arrival flight details and arrange airport pickup accordingly.

Any questions that arise during preparation receive prompt responses from our team.

We remain available via email, phone, and WhatsApp throughout your preparation period.